HOW TO MANAGE BUSINESS TRAVEL
Corporate traveling in the Business 4.0 era
All large companies must keep track of the expenses issued by their collaborators, for proper audit, accounting, and budget management. Employees commonly plan the travel itinerary with the Human Resources or booking offices, in the most structured situations, and present the expense reports to the Administration office, which has the task of monitoring how much the company is spending on travel and business trips and document everything for tax purposes.
Very often these activities take place manually with an exchange of e-mails and using large piles of paper documents. This can have serious consequences: companies risk employees purchasing services outside of budgets and policies, and the sheer volume of documents causes delays in refunds, inadvertent accounting errors, and wasted time in unproductive manual processes. In addition, companies can be adversely affected by their cash flow due to duplicate or fraudulent expense reports, and cannot accurately and punctually bill customers for contract activities that include travel and business.
Genialcloud Proj TEM offers complete and integrated management of employee and collaborator travel. It allows you to manage travel throughout its life cycle: before, during, and after the trip, from the request for authorization of the trip to the collection of receipts to the compilation of the expense report and the verification of the supporting documents, up to the accounting and request and disbursement of reimbursements. This is therefore not a simple and insignificant activity but a real structured flow. Furthermore, Genialcloud allows the various HR figures, Controllers, and Financial Managers to monitor travel costs and build reports in complete autonomy.
With the Genialcloud Proj Tem App, employees can send expense reports and related documentation, including photos or scans of receipts/tax receipts, directly from their PCs or smartphones, eliminating the compilation of paper forms always present. Repayment is accelerated, eliminating the frustration of delays and increasing productivity.
Genialcloud Proj Tem is designed both for large enterprises with many business travelers and for those a bit smaller that have few business travelers but who make continuous business trips.
Faster and simpler processes
Faster employee reimbursement
Fewer delays and errors
Greater operational efficiency
Possibility to associate a credit card
Greater compliance with company policies
Genialcloud Proj Tem simplifies compliance processes by automatically classifying expenses for tax or audit purposes.
Genialcloud Proj Tem is natively integrated with the other solutions of the Genialcloud platform, including Proj SDI for receiving electronic invoices and Proj AFC for accounting; it is also possible to integrate it via API with third-party ERP software.
Automatic notification system
Genialcloud Proj Tem activates a workflow to approve the travel request and subsequent expense reports, which includes the verification and approval of electronic invoices, sending the related notifications to the business traveler and financial managers.
You can access Genialcloud Proj Tem from any device, without ever stopping to travel, entering expense reports in real-time.